{"id":9469,"date":"2023-07-25T11:14:45","date_gmt":"2023-07-25T09:14:45","guid":{"rendered":"https:\/\/www.sendinblue.com\/?p=9469"},"modified":"2023-07-27T16:25:55","modified_gmt":"2023-07-27T14:25:55","slug":"how-to-send-mass-email-in-outlook","status":"publish","type":"post","link":"https:\/\/www.sendinblue.com\/blog\/how-to-send-mass-email-in-outlook\/","title":{"rendered":"A Quick & Easy Guide to Sending Mass Email in Outlook"},"content":{"rendered":"\n

Sending mass email in Outlook is simple and free. We\u2019ll show you how to use mail merge to send personalized emails in Outlook \u2014<\/em> and we\u2019ll explain why you\u2019re better off using an email marketing service instead.<\/strong><\/p>\n\n\n\n

A mass email is when you send an email message to a large number of email addresses in your contact list.<\/p>\n\n\n\n

Adding an endless number of email addresses to the CC or BCC of your email draft is tedious, time-consuming, and risks exposing the personal contact information of your email recipients.<\/p>\n\n\n\n

Use the mail merge feature in Outlook to send bulk email to your email contacts quickly. Mail merge also lets you send personalized messages to each email recipient.<\/p>\n\n\n\n

How to send mass email in Outlook<\/h2>\n\n\n\n

We strongly recommend using a professional email marketing software<\/a> to help you send personalized emails \u2014<\/em> so you can benefit from advanced marketing tools like email segmentation and email design templates. <\/p>\n\n\n\n

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Try Brevo\u2019s free emailing software<\/a><\/p>\n<\/div>\n\n\n\n

Using mail merge Outlook is still a good option if you’re only interested in sending a few bulk messages.<\/p>\n\n\n\n

Here are 5 simple steps you can use to send personalized mass emails in Outlook:<\/p>\n\n\n\n

Step 1: Draft your message in Microsoft Word<\/h3>\n\n\n\n

Open Word<\/strong> and write out the body of the email message.<\/p>\n\n\n\n

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\"mass<\/figure><\/div>\n\n\n\n

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If you\u2019ve included images or GIFs<\/a> and want to know what they\u2019ll look like in an email, select the View<\/strong> tab in the menu ribbon and switch to Web Layout<\/strong>.<\/p>\n\n\n\n

<\/p>\n\n\n\n

\"inserting<\/figure><\/div>\n\n\n\n

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Step 2: Start Mail Merge<\/h3>\n\n\n\n

With your email draft ready you can move on to the next step.<\/p>\n\n\n\n

Click on the Mailings<\/strong> tab in the menu ribbon and select the Start Mail Merge<\/strong> option.<\/p>\n\n\n\n

<\/p>\n\n\n\n

\"starting<\/figure><\/div>\n\n\n\n

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In the drop-down menu, choose E-mail Messages<\/strong>.<\/p>\n\n\n\n

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\"mail<\/figure><\/div>\n\n\n\n

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NB<\/strong>: You\u2019ll see a box that highlights the E-mail Messages menu icon the next time you select Start Mail Merge to indicate that you\u2019ve already toggled that option.<\/p>\n\n\n\n

Step 3: Select your email recipients<\/h3>\n\n\n\n

Under the Mailings <\/strong>tab, choose Select Recipients<\/strong>. <\/p>\n\n\n\n

<\/p>\n\n\n\n

\"selecting<\/figure><\/div>\n\n\n\n

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You\u2019ll see a drop-down list of three options that include:<\/p>\n\n\n\n