October 4, 2022

5 Best Appointment Scheduling Apps for SMBs

Reading time about 9 min

Appointment scheduling apps make meeting with your clients a breeze. But how do you know which app is best for your company? To help you out, we’ve put together a list of the best appointment scheduling apps for small businesses.

Have you ever struggled to schedule meetings with clients? Finding time to meet and blocking a slot in your calendar can waste valuable time and resources. ⏱️

Luckily, online appointment scheduling tools can help you plan your meetings efficiently. But how do you decide which appointment scheduling app is best for your business needs? 

Read on to learn more about the best apps for appointment scheduling.

What Are the Benefits of Appointment Scheduling Apps?

Appointment scheduling apps cut out repetitive tasks and simplify the booking process. Use them to automate the appointment scheduling process and streamline your client interactions. This way, you can devote more time to running your business!

Instead of going back and forth over email, clients can book appointments on your calendar themselves. And if something comes up, they can easily reschedule or cancel appointments as needed. 

Booking apps often sync with your calendar (Google Calendar, Outlook). That way, you can manage all your meetings in one place. 📅 This makes it easier to view your availability and prevents double bookings. Plus, your appointment scheduling app takes care of reminder notifications for you and your client!

For small businesses especially, online appointment scheduling software is a valuable time-saver. But how do you know which is the best calendar app for your business? Well, we’ve put together this list of the best appointment schedulers to help you decide!

The 5 Best Apps for Appointment Scheduling

  1. Brevo (formerly Sendinblue) Meetings
  2. Meetfox
  3. Calendly
  4. Simplybook.me
  5. Acuity Scheduling

Brevo (formerly Sendinblue) Meetings

Best for: Scheduling meetings, hosting video calls, and collecting payments — all on a single platform 💪

Pricing: 100% free

Appointment scheduling app Brevo book a meeting page.

Brevo Meetings is a free appointment scheduling app. It allows you to manage and automate all your online bookings with clients. Schedule appointments, host video calls, and collect payments — all in one place.

Guess what that means? No more back-and-forth emails. No more searching through your calendar. And, most importantly, no more accidental no-shows.

Why choose Brevo Meetings?

With Brevo Meetings, get all three features under one roof: 

  • Video calling
  • Appointment scheduling
  • Payment processing

The best part? These scheduling features are free for all Brevo users.

Here are a few other ways Brevo Meetings can help your business thrive:

  • Efficiency: Save time by avoiding back-and-forth messaging to find a day to meet.
  • Reduced no-shows: Send automated appointment reminders. This helps reduce cancellations and prevent no-shows.
  • Direct payment processing: Charge clients for billable meetings directly in the platform. Brevo Meetings manages online payments via a third party (Stripe).
  • Frictionless meeting experience: Let clients book appointments in real time. Meet via in-browser video calling, so your clients don’t have to download an extra app.
  • Seamless integration: Link Brevo Meetings with your existing tools. Use calendar sync to manage all client meetings in one place.
  • Stronger customer relationships: Create contacts automatically in your CRM software. That way, you never lose touch with a client.
  • All-in-one platform: Access the rest of Brevo’s marketing and sales features. Turn interactions from Brevo-supported channels (email campaigns, live chat, landing pages) into meetings.

How does Brevo Meetings work?

With Brevo (formerly Sendinblue) Meetings, create a customizable booking page to share with your clients. Personalize the booking page to match your brand colors and identity. Then offer different meeting types, including: 

  • Face-to-face meetings 🤝
  • Telephone calls 📞
  • Video calls 🖥️

Share links to your booking page with clients. Or, embed booking pages within your website or email signature. This way, clients can book meetings in real time.

How much does Brevo Meetings cost?

Sign up for Brevo’s free plan and get access to all Meetings features without any added costs!


Best for: Converting customers and growing your business

Pricing: Free, Pro ($10/month), Premium ($35/month)

Meetfox is more than a meeting and scheduling software. It offers video-conferencing, bookings, invoicing, payment processing, and more. Use it to streamline repetitive administrative tasks. Meetfox helps free up time for entrepreneurs and freelancers to grow their businesses.

With Meetfox’s booking app, it’s easy to manage interactions with clients. Create different meeting types and customize your booking page. Set your availability without worrying about coordinating meeting times. Meetfox automatically accounts for different time zones.

Need to bill clients? It’s easy to accept payments via credit card using Meetfox’s Stripe integration.

How much does Meetfox cost?

Meetfox offers both free and paid plans. Meetfox’ free plan includes:

  • Unlimited bookings
  • Email reminders
  • Online payments

Upgrade to access premium features, such as SMS reminders and full customization. Paid plans start at $10/month.

Related: 12 Virtual Meeting Best Practices to Boost Productivity


Best for: Ease of use 👌

Pricing: Free, Essential ($8/month), Professional ($12/month), Teams ($16/month)

Calendly is a straightforward online appointment scheduler. Its main advantage is its user-friendly interface and simplicity. All you have to do is send clients a Calendly link or embed it on your website.

Access Calendly via web, iOS, and Android apps. Use it to book anything from sales calls to recruitment interviews. Calendly is intuitive. That makes it a great solution for business owners in search of a simple booking tool.

Calendly comes with a few possible disadvantages. They require third-party integrations for online meetings. They also lack an option to accept payments directly in the app.

How much does Calendly cost?

Calendly’s free plan offers unlimited appointments and basic integrations (Google Meet, Microsoft Teams, Zoom). Upgrade for more advanced features — paid plans start at $8/month.

Discover more Calendly alternatives here.


Best for: Service providers with international reach 🌐

Pricing: Free, Basic ($9.90/month), Standard ($29.90/month), Premium ($59.90/month)

Simplybook.me is an online booking system. It’s a great tool for service-based industries and is available in 32 languages. It is one of the best calendar apps for companies with international reach.

With Simplybook.me, accept bookings via your website and social media. To accept bookings over social media, add a “Book Now” button to your Facebook or Instagram profile.

Keep in mind that Simplebook.me might be cost-prohibitive for some users. Although Simplebook.me’s plans start out affordable, the price increases significantly.

How much does Simplybook.me cost?

Simplybook.me’s free plan includes 50 bookings, a booking website and widget, and customizable intake forms. Upgrade for more bookings and advanced features, including gift cards and a POS system.

Acuity Scheduling

Best for: Making sales 💰

Pricing: Paid plans only — Emerging ($14/month), Growing ($23/month), Powerhouse ($45/month)

Acuity Scheduling is an online booking platform. It allows clients to book appointments through your website. You can also use it to manage payments.

Sync it with your calendar and get notified about new bookings. You can also accept online payments via integrations (Paypal, Stripe, Square).

Acuity Scheduling comes with a few potential drawbacks. They offer several appointment types, which can make the interface confusing for some users. Their customization options might also be difficult to set up.

How much does Acuity Scheduling cost?

Unlike the other appointment schedulers on this list, Acuity Scheduling doesn’t offer a free version. Plans begin at $14/month. Upgrade for more advanced features, including SMS reminders and appointment packages.

Choose Your Appointment Scheduling App

Apps for appointment scheduling make it easy to meet with your clients. Use them to slash administrative tasks and free up time to grow your business. 📈

Try Brevo Meetings and start scheduling appointments for free!

Start booking meetings with Brevo 📅

Sign up to get unlimited appointments, customizable booking pages, video conferencing, online payment processing, and more.

Open my free Brevo account now >>

Ready to grow with Brevo?

Get the tools you need to reach your customers and grow your business.

Sign up free